Report Procedures
If you are a UC employee and have an accident or illness related to your field work, notify the project PI or supervisor and file a Workers Comp claim.
The following outline is adapted from the crisis management protocol used by NOLS (National Outdoor Leadership School). It is intended to provide a management framework for campus and departmental response.
BEFORE THE FIELD:
Customize the table entries with phone numbers for the Principal Investigator, Department Chair or MSO, and back up contacts.
IN THE FIELD:
A crisis in the field is a serious incident:
- Fatality
- Serious injury (threat to life or limb)
- Serious illness (threat to life)
- Major environmental or political disturbance (flood, fire, earthquake, terrorism, etc.)
During a Crisis in the Field Contacts:
Role | Main Contact | Secondary Contact | Back Up |
Principal Investigator | |||
Department Chair or MSO | |||
EH&S Director | Tim Fitzpatrick: 805-893-2040 | Alex Moretto: 805-893-4899 | EH&S Tech Line: 805-893-3194 |
UC Travel Insurance |
24/7 Numbers: |
1-866-451-7606 (From US and Canada) 1-410-453-6330 (From Outside the US) |
UCSB Risk Manager: Ron Betancourt 805-893-5837 |
In case of crisis, initiate first aid response and emergency procedures. Start with the main contacts and leave a message if there is no answer. Continue on to secondary and back up contacts until contact is made. Report:
- Who
- What
- When
- Where
The Report Should Be Concise and Factual.
ON CAMPUS:
Once notification of a crisis in the field comes in, initiate a response within the first hours following the flow chart and checklist above.
Incident Leaders: | Family Relations Leader: |
---|---|
EH&S Director | Vice Chancellor of Research |
EH&S Research Safety Manager | College Dean |
Department Chair and/or Chair of Appropriate Committee |
Field Operations Leader: | Communication leader: |
---|---|
Lab Manager | Department MSO |
Dive and Boat Safety Officer: Eric Hessel 805-451-5099 | Office of Research |
Field Safety Coordinator: Jamie Bishop 805-403-4874 |
Important Phone Numbers:
Role | Main Contact | Secondary Contact | Back Up |
EH&S Director | Tim Fitzpatrick: 805-893-2040 | Alex Moretto: 805-893-4899 | EH&S Tech Line: 805-893-3194 |
EH&S Risk Manager | Tim Fitzpatrick: 805-893-2040 | Ron Betancourt: 805-893-5837 | Elena Grozeva: 805-893-2029 |
EH&S Field Safety Officer | Jamie Bishop: 805-893-8894 | Alex Moretto: 805-893-4899 | Hector Acuna: 805-893-8243 |
EH&S Dive Safety Officer |
Eric Hessel: 805-451-5099 |
Jamie Bishop: 805-893-8894 | Alex Moretto: 805-893-4899 |
Family Relations |
Joe Incandela will be notified by the Incident Commander |
Cognizant Dean | |
Chief Campus Counsel (Legal) |
Nancy G. Hamil: 805-893-3459 |
Kelly Drumm: 510-987-9765 | Norman Hamill: 510-987-9746 |
Public Affairs |
Andrea Estrada: 805-893-4620 |
Alex Parraga: 805-893-3028 | John Longbrake: 805-893-2191 |
Clery Notification Coordinator |
Lorraine Madden: 805-893-4001 |
Matt Bowman: 805-729-3288 | UCSB Police: 805-893-3446 (request on duty Lieutenant to call back) |
UC Travel Insurance |
24/7 Numbers: |
1-866-451-7606 (US and Canada) 1-410-453-6330 (Outside the US) |
UCSB Risk Manager: 805-893-4169 |
UCSB Police |
805-893-3446 |
||
CAPS (Counseling & Psychological Services 24/7) |
805-893-4411 |
||
Academic & Staff Assistance Program |
805-893-3318 |
||
Title IX |
805-893-2701 |
||
Student Health |
24hr Nurse Line: 800-539-1387 |
Vejas Skripkus: 858-829-2552 | Edwin Feliciano: 805-883-8147 |